9291 Old Redwood Highway
P.O. Box 100
Windsor, CA 95492-0100
Phone: (707) 838-100
Fax: (707) 838-7349
www.townofwindsor.com
Vice Mayor Sam Salmon
Councilmember Debora Fudge
Councilmember Tanya Potter
Councilmember Mike Wall
Town Manager Jon Davis
AGENDA
JOINT WINDSOR TOWN COUNCIL,
WINDSOR REDEVELOPMENT SUCCESSOR AGENCY
AND
WINDSOR WATER DISTRICT
MEETING
Regular Meeting - 6:00 PM
Civic Center Council Chambers
9291 Old Redwood Highway, Building 400
Windsor, CA 95492
NOTICE OF PARTICIPATION VIA TELECONFERENCE
NOTICE IS HEREBY GIVEN, as authorized by Government Code Section 54953, that Councilmember Tanya Potter will participate in the meeting via Zoom. Members of the public may attend and participate in the meeting via Zoom. Members of the public may attend and participate at either the address given above or via teleconference from the location below:
562 Toye Boulevard
Canyon Lake, Texas 78133
https://townofwindsor.zoom.us/j/89338659973
or by dialing 877-853-5247 and entering Webinar ID 893 3865 9973
The agenda will be available at this alternate location.
(For more information, please call Town Hall: (707) 838-1000.)
Accessing Town Meetings
In compliance with the Americans with Disabilities Act, if you need special assistance to attend or participate in a Town Council meeting, please contact the Town Clerk's office at townclerk@townofwindsor.com. Notification at least 48 hours prior to the meeting will assist Town staff in ensuring reasonable accommodations are made to provide accessibility to the meeting.
As a public service to the community, Town Council meetings are held in-person, virtually via Zoom, at https://townofwindsor.zoom.us/j/89338659973 or by dialing 877-853-5247 and entering Zoom Webinar ID: 893 3865 9973, are televised on Comcast Cable Channel 27, on AT&T U-verse Channel 99 and live webcasted at http://townofwindsor.com/721/Agendas-Minutes-Videos.
Effective March 1, 2023, if a technical issue arises with Zoom or the phone dial-in option, the Town Council meeting will continue unless a Councilmember is participating remotely pursuant to the provisions of Assembly Bill 2449. Alternative viewing options are listed above.
Town Council Agenda staff reports are now available on the Town's website (www.townofwindsor.com). If an Agenda item has not been highlighted, no written report is available. (Please note that some of these reports may be large documents requiring a long loading time.) The agenda and staff reports will be available for public review at the Civic Center, 9291 Old Redwood Highway, Building 400, at least 24 hours in advance of the meeting.
Documents related to Open Session Agendas
If members of the public would like to provide public comment prior to the meeting, please submit them via email to the Council by 12:00 p.m., on the day of the meeting: towncouncil@townofwindsor.com.
The public is advised that pursuant to Government Code Section 54957.5 all writings and supplemental materials submitted to the Town Council are public records and will be made available for public review, unless otherwise exempt from disclosure, on the Town's website at www.townofwindsor.com, or by email upon request. These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
1. CALL TO ORDER
Call to order a meeting of the Town Council (Council), the Windsor Redevelopment Successor Agency (Agency) and the Board of Directors of the Town of Windsor Water District (District).
2. COUNCIL ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. CHANGES TO THE AGENDA
5. PRESENTATION(S)/PROCLAMATION(S)
5.1 A Proclamation Proclaiming July 2023 as Parks Make Life Better!® Month
5.2 A Proclamation Honoring Carrie Williams for Thirty-two Years of Service and Congratulating Her upon Her Retirement
6. ANNOUNCEMENTS
6.1 Upcoming Town Events
7. TOWN MANAGER'S REPORT
8. CONFLICT OF INTEREST DECLARATION
9. PUBLIC COMMENT
Members of the public wishing to speak to the Council on any Consent Calendar item or any item not listed on the agenda may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Each Public Comment is normally restricted to three (3) minutes in length.
10. CONSENT CALENDAR
Consent Calendar items are viewed as routine in nature or require little or no further discussion by the Council, public or applicant, and will be acted upon through a single motion.
10.1 Approval of Minutes
Approve the regular Town Council meeting minutes of June 21, 2023, and the special joint Town Council and Windsor Unified School District Board of Trustees meeting minutes of June 26, 2023.
10.2 Approve Check Register No. 609
Approve check numbers 95976 through and including 96317 and 24983 through and including 25047 (payroll).
10.3 Master Fee Schedule, Inclusionary Housing In-Lieu Fee, and Development Impact Fees
Adopt a resolution adopting amendments to the Master Fee Schedule and updating the Inclusionary Housing in-Lieu Fee, and Development Impact Fees.
10.4 Professional Services Agreement with Woodard & Curran
Authorize the Town Manager to execute a Professional Services Agreement Woodard & Curran for a Water System Corrosion Control Optimization Study for an amount not to exceed $278,400 and authorize the Town Manager to execute said agreement and approve contract documentation and amendments up to the authorized budget and scope of work on behalf of the Town.
10.5 Acceptance of Work for the Windsor Senior Recreation Center Renovation
Adopt a resolution accepting the contract work performed by DMR Builders, Inc. for the construction of the Windsor Senior Recreation Center Renovation Project and directing the Town Clerk to record a Notice of Completion.
10.6 General Plan – Annual Progress Report
Receive a report on the General Plan Annual Review 2022 which must be submitted to the California Department of Housing and Community Development and the Governor’s Office of Planning and Research (OPR) annually.
10.7 Town of Windsor Investment Policy for Fiscal Year 2023-24
Adopt a resolution approving the Town of Windsor Investment Policy for Fiscal Year 2023-24.
10.8 Integrated Pest Management Policy Exemption Extension
Adopt a resolution approving a two-year extension to the exemption to the Integrated Pest Management Policy for pesticide application for Town-owned streetscape landscape areas for a pilot program.
10.9 Professional Services Agreement with ZFA Structural Engineers
Approve a Professional Services Agreement with ZFA Structural Engineers for seismic and structural evaluation services in the amount of $81,000 and authorize the Town Manager to execute said agreement on behalf of the Town.
10.10 2023 AV System Upgrades
Approve Amendment No. 1 and Task Order No. 3 of the Master Professional Services Agreement with PCD, Inc. for Audio Video (AV) System upgrades in an amount not-to-exceed $165,420 and authorize the Town Manager to execute the amendment and Task Order on behalf of the Town.
10.11 Acceptance of Work for the Windsor River Road and Windsor Road Intersection Improvements Project
Adopt a resolution accepting the work performed by Ghilotti Construction Company, Inc. for the construction of the Windsor River Road and Windsor Road Intersection Improvements Project and directing the Town Clerk to record a Notice of Completion.
10.12 Agreement with Sonoma Water for Funding of Recycled Water Design Project
Authorize the Town Manager to execute an agreement with Sonoma Water to access funding for Recycled Water Design Project and authorize the Town Manager to execute future agreements with Sonoma Water, permitting Sonoma Water to contribute additional funds to the Recycled Water Design Project.
10.13 Approve a Purchase Agreement with Trojan Technologies for the Water Reclamation Facility Ultraviolet Disinfection System
Approve a purchase agreement with Trojan Technologies (Trojan) for ultraviolet (UV) disinfection system equipment including startup and State permitting assistance in the amount of $1,480,586 and authorize the Town Manager to execute said agreement and additional amendments up to 15% of the original agreement amount, for a total not to exceed $1,702,673.90.
10.14 Windsor Chamber of Commerce and Visitors Center Agreement
Approve a Professional Services Agreement with the Windsor Chamber of Commerce to operate the Visitors Center for Fiscal Years 2023-24 and 2024-25 in a total amount not to exceed $85,000 per year and authorize the Town Manager to execute the agreement on behalf of the Town.
10.15 The Engine is Red Professional Services Agreement
Approve a Professional Services Agreement with The Engine is Red for on-call creative services in an amount not to exceed $47,000 and authorize the Town Manager to execute the said agreement on behalf of the Town.
10.16 Authorized Positions and Salary Schedule Update
Adopt a resolution approving the list of authorized positions, salary schedule, establishing a new position and abolishing previously adopted salary schedules.
11. PUBLIC HEARING
None.
12. REGULAR CALENDAR
Those matters requiring discussion and/or action by the Council will be heard at this time. Regular Calendar items will be taken up and acted upon separately.
12.1 Downtown Parking
Adopt a resolution to establish free three-hour parking in designated areas of downtown Windsor.
13. MAYOR'S & COUNCILMEMBERS' REPORTS
13.1 Councilmember Requests for Future Council Agenda Items
13.2 Individual Councilmember Reports and Comments, including Reports on Meetings/Conferences and Activities of Miscellaneous Agencies
14. ANNOUNCEMENT OF CLOSED SESSION TOPIC(S)/ADJOURNMENT TO CLOSED SESSION
14.1 COUNCIL ROLL CALL
14.2 PUBLIC COMMENT
(Only comments or statements concerning the agenda items listed below are allowed.)
14.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9(d)(1) (one case)
Name of Case: ROP WMCC LLC v. Town of Windsor, et al.
Sonoma County Superior Court - Case No. SCV 273272
15. REPORT OUT OF CLOSED SESSION
16. ADJOURNMENT
The next regular meeting of the Town Council is scheduled for August 2, 2023, at 6:00 p.m., in the Civic Center Council Chambers located at 9291 Old Redwood Highway, Building 400 in Windsor.
Affidavit of Posting
The Town Clerk’s Office does hereby declare that, in accordance with California Government Code Section 54954.2(a), this agenda for the above stated meeting(s) was posted on July 13, 2023, before 6pm on the Town’s website and near the front entrances of: Town Hall, 9291 Old Redwood Highway, Windsor; and the Lakewood Village Shopping Center (Safeway) Community Bulletin Board, 9080 Brooks Road South, Windsor.